Library Trustee Board Minutes


Board of Trustees Meeting Conducted on “Zoom”        February 9, 2021                           

Present were: Gail Lahaise, Amy Howard, Kate Nerrie, Jean Kobeski, Susan Johnson, Tim Lester, Jane Malmberg, Peggy Pschirrer, Shirley Capron.   Absent: Jeanne Ramey. 

The Meeting commenced at 4:30 p.m. with Amy doing a roll call of Board members present with a show of hands, and a declaration of attending by themselves alone from each member.    

Approval of Minutes:  The following corrections were made with Kathy’s and Jane’s verbal reports:   

    Treasurer’s Report:  As already approved, Kathy still may move some of the extra money in the Checking Account to the Town’s Account so that the Library will get more interest on its money. 

    Bills: Kathy said the bill from Jenn Burr is for work done last fall.  It is a lot of money but most of the invoice was for new plants and shrubs that she bought. 

     Branch:  Jane said that at the Branch presently, because of the size of the space, it is safe to open for Curbside Service now because of the Pandemic and she did not feel that opening for curbside would be beneficial for patrons. 

Tim moved, Sue seconded, all approved (7-0) the Minutes with corrections. 

Treasurer’s Report:, Kathy had e-mailed the Jan. 2021 report to all Board members.  She noted that since we did not receive Jenn Burr’s bill for work done last year until after the new year, it will appear that we will be over budget in landscaping for 2021, but it evens out because we are under budget in 2020. 

  She said, going forward, we need to make sure vendors get bills to us for work done in the current year by Dec. 1, if possible. 

Bills:   Jane had e-mailed her January ’21 Bills Report to all.  She mentioned the largest amount of $6,016 for New Computers. Also, about the shared subscriptions with the Plainfield Library, remarking that periodicals do get checked out.    She said that subscriptions to the “New York Times” and “Keene Sentinel” have been paused, and that she does not know if the “New York Times” subscription costing $2,000 on-line would get that much use.  She could pick up the Sunday paper at Jake’s instead and it would save on delivery costs. 

 Gail moved, Tim seconded, all approved (7-0) the Treasurer’s and Bills’ reports. 

Old Business:  Jane said she goes to Select Board and Public Services Meetings.  Not much was mentioned about the Library – mostly about Warrant articles.  The Town will provide Broadband service for the Library. Sue asked about Health Insurance in the budget.  Jane said hers is covered thru her husband’s.  Sue also asked why there is a listing of repairs for the Library.  Peg said the money noted there is to go to the Branch.  Jane said there were no questions on the 2020-2021 Budget. 

Plaques:  Gail questioned the disposition of the plaques. Amy said, after talking to Jeanne re, another source for them may be considered and she recommends moving on.  Jeanne, Amy and Gail will address the issue. 

New Business:  Jane had e-mailed her “February Update Library Report” and “January 202l Stats” to all.  Because of the Pandemic, there still is Express and Curb Side Service.  Jane added that it is too soon to open up because of the new COVID variant.  For home-bound patrons, there is more than one volunteer to assist.  Re, Jane does an article for the “Clarion.”  Gail suggested, and Jane agreed, putting info in it about Home Delivery Service. Amy suggested adding more information about COVID.  Jane said it is on the Library’s Facebook page. 

– Programs:   Jane said for the Virtual Bake-Off, nine cakes are had, and to look on the Website to vote.  

– A volunteer, Andrea Vickers-Sivret, will conduct a IEP (Independent Education Plan) workshop on Zoom in March.  Amy said to send her a Thank You note afterwards. 

– Staff Evaluations:  Jane met with two staff (narrative form conducted) and will be done with evaluations by the end of the month.   

–  There will be a “No Cost Training” opportunity on-line from ALA for staff. 

– Staff Sick Leave Policy was discussed at length: Issues of “Unused,” “Accruing,” and  “Pooling.”   In questioning the Town’s Sick Leave Policy, Peg said the Library is different and should set up its own Sick Leave Policy.  Jane said she would feel more comfortable having the Board vote on the adopted Policy.  Sue and Amy indicated Fred Ernst must have been involved previously and to confer with him re.  Amy said she will contact him.  Jean described a paper that Fall Mt. School provided about their Policy, adding that she will see what the School is doing presently and report on it at the March meeting.   

– An e-mail was received from Nancy Shepard’s nephew re a gift to the Library from her estate, but we don’t know the amount yet. Amy recommended talking to him re the gift.  Jane said she will call him.  

Branch:   Jane said that the books are still being worked on and that they are half-way done.  She is waiting to hear re the budget in order to make improvements. Because of Peggy’s strong recommendation, the Commissioners are being asked to consider a Lease. (Amy sent a letter to the North Walpole Commissioners to give an update on what is happening at the Branch). 

– Gail inquired about the extra electrical outlets needed at the Branch and Peggy said she asked about them in a letter to the Commissioners.  Some of the money in the 2021 budget is for improvements like outlets.  Peggy mentioned that the Town is willing to split the costs with the owners of the building.  

Building & Grounds:  Jane talked to Houghton’s Service about the needed exterior light replacement.  She took pictures of it and will take them to Aubuchon’s Hardware re.  Amy said she will talk to her electrician about the light, and Gail recommended talking to Lil DeCoste because she has one in her yard like it. 

Technology:  What to do with the Library’s old computers was questioned.  Brad knows of a place in Keene that will destroy their hard drives and recycle the computers. Jane said she will take care of the issue. 

Friends:  Jane met with Carole Malnati of the Friends re books at the ReUse Center, and asked her to get volunteers for a couple of months to help.  Presently there are plastic bins with lid covers and they can be put outside for recycling.  Jane added that it all seems to be working well. 

Personnel:  Jean said the Personnel Committee needs another member. She explained the procedure of evaluations. Sue offered to join the Committee.   Jean said it is hard to meet physically, so it could be done on Facetime or Zoom   Amy offered to set up Zoom concerning. 

The next Library Board meeting date in March will change to the 16th because of the Town Meeting to take place on the same day the previous week. 

With no further business to address, Gail moved, Tim seconded, all approved (7-0) to adjourn with a show of hands. 

Faithfully submitted, 

Shirley Capron, Secy. 


Library Trustees Meeting Conducted on “Zoom”             January 12, 2021                           

Present were: Gail Lahaise, Amy Howard, Kate Nerrie, Jean Kobeski, Susan Johnson, Jeanne Ramey, Tim Lester, Jane Malmberg, Peggy Pschirrer, Shirley Capron.  

The Meeting commenced at 4:30 p.m. with Amy doing a roll call of members present with a show of hands.    

Approval of Minutes:  Jeanne moved, Jean seconded, all approved (8-0) the November ’20 Minutes with a show of hands.  There was no meeting in December 2020. 

Treasurer’s Report:  Kate had e-mailed her report for Nov-Dec ’20.  She said we spent less money than received this past year, and that $421 donations were moved to the checking account, adding that extra funds from the Library Funds were moved into the Town Account as approved previously.   Amy said we should be thinking about spending funds to do something special when the Library reopens.   

Bills:  Jane e-mailed her “December ’20 Bills Report” to all.  Amy questioned newspapers.  Jane said the Library still receives the Sunday “New York Times,” the “Keene Sentinel” and the newly expanded “News Bank” subscription. 

Jeanne questioned the “New York Times” on line and Jane is to investigate it.  Jane said she can pause both the “Keene Sentinel” and “New York Times” (presumably for safety measures re patrons handling of the papers).  Jane said the magazines get quarantined, and that they circulate fairly well.  Presently, she is looking at renewals of them. 

Noting “Jennifer Burr,” Kate mentioned that she gets paid at the end of the year —  not for her labor time — but for what plants she purchased for the Library. 

Jeanne moved, Sue seconded, all approved with a show of hands, both the Treasurer’s and Bills Reports (8-0). 

Old Business:  Jane e-mailed her “2020 –2021 Library Budget Report” to all.  She said her salary does not change.  She asked for more money for staff because of work at the Branch and for a “Cost of living” increase.  There is a lowered mileage cost.  She added that nothing changed much and that there is a two and one-half % increase overall.  Tim inquired about recently retired Fran Moses’ salary.  Jane declared it is spread among other staff because of their adopting Fran’s work. 

She said the Income side lowered. Amy moved, Jeanne seconded, all approved with a show of hands (8-0). 

Jane e-mailed her “2020 Town Report” document to all.  It will be in the Town Report booklet for residents.  Amy and others complimented Jane re.  Jeanne asked if there could be more lines in it about Fran. 

Amy explained the two budgets, saying the Town Budget is tax payment funded for physical operation needs (re the building, etc.), while the Library budget is for general operation, i.e. purchasing of materials. etc.  

Branch:  Jane was complimented for her good reporting about the Branch in the Town Report.  She said 900 books were cataloged and that she goes there to organize books on shelves Fridays. All staff have pitched in to help, and that it was busy around the holidays.  Some staff are working extra hours to help get the Branch organized to open again. 

– People have inquired about plans to open, hoping that it will.  

– Tim inquired if he could help in getting the Branch to move forward, with cataloging.   Previously Amy had mentioned the clause in the Library’s  “Policies of Government” that declares Trustees cannot work as staff.  However in this case, similar to Trustees assisting temporarily with tasks during the Walpole Expansion project, there should be no problem re.  Re, Jane said if one does not intrude on regular staff’s work, it would be okay.  Jane does not think there would be any problem.  Jeanne also approved Tim’s volunteering to help.  

– Peg said the Selectmen met about the budget with a wish list that concerns electrical outlets at the Branch as there are only two now and that the Commissioners would pay for the plugs.  There will also be cost associated with cleaning up, and for replacing the rug, as the scatter rug was removed, and for new signage. Peggy said the Town will go back to the Commissioners to pay for some of the work done on the building (e.g. plugs).  The Select Board is to do it, and that it will be in the budget to be presented to the Town in March. Amy will draft a letter to the Commissioners re.  Peg said we are on safer ground if we have a lease. 

– Jeanne offered a table for the Branch – possibly for computers. 

– Jane feels it is unsafe to open for curbside service now, but to open when people can come in to celebrate opening.  She added we will not know if we will have money to staff it in March or May when it will hopefully open. 

New Business:  Jane e-mailed her “December and Y-T-D Stats” and her “Library Report 1-12-21” to all.  Because of COVID, Jane said operations are slower but people are coming in.  She said that a N.H. Library survey shows there are eleven Library Curbside services, and nine Libraries open in the State.  Sue questioned the proposed Contact Tracing in the Walpole Library.  Jane said staff are still doing it. 

– Jane gave an update on a new service.  Deliveries to homes started this month, and there has been one delivery already. She is anticipating more requests for delivery.  Jeanne said she would put up a sign at “Applewood” for book deliveries. Jane will give Jeanne a flier re. 

Operations:  Amy said she is up for re-election.   Jeanne and Carol’s position will be up for election this year. Tim, now replacing Fred’s position, needs to run for a one year seat as he was appointed to the Board and not elected by the Town. Amy and Peg explained the election process and terms.  Amy put a small article in the December “Clarion” re open Library Trustee positions.  Tim (assuming election this year), Gail and Jean are up for re-election in 2022 and Kathy, Shirley, and Sue in 2023, 

Building & Grounds:  Jane said there was a leak in the ceiling in her office.  Barry examined and repaired it.  Tim thinks it is in part of the new construction.  Jane is to clarify with Barry re. 

– It was mentioned that whoever takes care of the walkway is doing a great job. 

– Jane is working on replacing the light outside.  She called Houghton and is waiting to hear from him re. 

– The back door cannot be unlocked from the outside. There appears to be no key for it.  Gail said to check with Lil DeCoste as she may have one. 

Friends:  There are volunteers working with book donations at the ReUse Center.  Kate said the books should be weeded because of their disposition. After much discussion, Jane recommended sitting down with Carol Malnati of the Friends to discuss the situation.  

With no further business, Gail motioned to adjourn.  Sue seconded, all approved with a show of hands (8-0). 

Faithfully submitted, 

Shirley Capron, Secy. 


NO Board Meeting in December, 2020


Board of Trustees Meeting 

Walpole Town Library 

Conducted on “Zoom” November 10, 2020 

Present were: Gail Lahaise, Amy Howard, Kate Nerrie, Jean Kobeski, Carole Cramer, Susan Johnson,  Jeanne Ramey, Tim Lester, Peggy Pschirrer, Jane Malmberg, Shirley Capron.  

The Meeting commenced at 4:30 p.m. with Amy welcoming Tim Lester to the Library Board.  Approval of Minutes: Amy moved, Gail seconded, all approved (9-0) the October Minutes.  

Treasurer’s Report: Kate had e-mailed her report for October. She said all looks good, and that there  are only two months left and one-half of the budget was spent. Some of the money left is to be spent on  new computers for Walpole and North Walpole. Kate said also that she would send a check to Allegra  Pickering for her work at the Branch two years ago because she was not paid for it. .Jeanne moved, Jean  seconded, all approved (9-0) Kate’s Report. 

Re the Library’s gift of Joe Beer’s painting to former Board Chairman, Fred Ernst, Kate said Carole delivered it to Fred who was surprised and pleased. He sent a thank you note, in addition to calling  Carole with thanks again. 

Approval of Bills: Jane had e-mailed her report for October. She mentioned the business of obtaining  a credit card for Library purchases. Jeanne moved, Gail seconded, all approved (9-0). 

Old Business: Carole talked with Barry about the Computer Desk. He said it will be done for sure next  week. There is $4,400 in the Expansion Account and Carol said it will come close to that amount. There  should be $400 after the bill is paid.  

Amy said she has to pick up the wood and paint it for the poster assembly. When completed, Barry can  then hang it. 

Amy noted 2020-2021 budget submissions. Sue said she would like to discuss a salary increase. This  relates to extended hours work at the Branch. Jane has determined one that involves more hours and  more money. She is to meet with the Selectmen re.  

Jane e-mailed her Library Report for November that included Programming, Computers, North Walpole  Branch and Staff Development.  

Branch: Jane is making trips there two and three times a week and has cataloged 300 books that have  to be processed. Julie and Chris are working extra hours to help. If possible, Jane said she hopes to  open in mid-January. Jeanne said that issues about opening relating to COVID are still to be worked on. Tim said he would like to assist with the cataloging there. Amy mentioned the clause in the Library’s  “Policies of Government” that declares Trustees cannot work as staff. However in this case, similar to  Trustees assisting temporarily with tasks during the Walpole Expansion project, there should be no  problem re. 

Tim said he is retired and has time and wants to be available. Jane expressed appreciation for his offer.  Jeanne also expressed thanks to Tim for his joining the Board.

Jane said she is moving things around at the Branch, and would like to purchase a new rug. It will be  discussed again this winter. Re, Aumands Furniture in North Walpole was suggested.  Amy requested that the Board be kept up on any new business re the Branch. 

New Business: All are in agreement about changes with Walpole Library Hours, to take effect when  the Branch opens: 

 Closed evenings, 7:00 to 8:00 p.m. 

 Open Mon and Wed a.m. 10:00 to 7:00 p.m. 

Winter COVID Plan: Presently there are more cases in Cheshire County and Walpole. How to proceed  was questioned. Jane thinks we should do Contact Tracing. This would entail people signing into the  Library and providing contact information. This would allow for us to contact any patrons if we knew  about a fellow patron or staff that became sick. Also, opening the Branch is a concern because of the  lack of room there. 

Discussion ensued about remaining open because of the COVID increase. In response to the question  about a State mandate, Peg said there isn’t one at present. 

Operations: Jane e-mailed her October Statistics Report. Her good news is that visits and check-outs  are increasing. She said Facebook Story Time and Adult Facebook virtually will continue. Kate said  that Story Walk is very popular and several board members expressed their pleasure re.  

Amy said we are not meeting in December, and the January Board meeting requires a new Library  budget. Peg said December 11 meeting concerns Library business and Jane should plan to attend. Kate  and Jane to meet re.  

Technology: Jane is working with Jeff Harrington re computers. 

Friends: Money received for books donated at the Recycling Center by the Friends will go to the  Library.  

Amy said we should think about asking the Friends to put on a Tea again next year, adding that it is a  nice event for the Community.  

Other Business: Amy said as we do not meet in December and in the past, we did not meet in August.  She said it would nice to celebrate at the Library when COVID is over. Jean added that it would be nice  to have an Open House at the Branch when it opens. 

With no further business, Amy wished everyone Happy Holidays until we meet again and moved, with  Gail seconding, and all approving (9-0) we adjourn.  

Faithfully submitted, 

Shirley Capron, Secy.


Board of Trustees Meeting Walpole Town Library Conducted on “Zoom” 

October 13, 2020 

Present were: Gail Lahaise, Amy Howard, Kate Nerrie, Jean Kobeski, Carol Cramer, Susan Johnson, Jeanne Ramey, Peggy Pschirrer, Jane Malmberg, Shirley Capron. 

The Meeting commenced at 4:30 p.m. 

Approval of Minutes: Amy moved, Jeanne seconded, all approved (8-0) in the September Minutes. 

Treasurers Report: Kate had e-mailed her report for September and said there was no income this month, and that we had received more money than what we had spent. Jean moved, Gail seconded, all approved (8-0) Kate’s Report. 

Approval of Bills: Jane had e-mailed her report for September. She said most of the charges are for books, and that there are landscaping bills. In response, Jeanne said that Jennifer Burr has been doing a lot of work moving plants and planting new plants at the front of the building. – Jane further said there is a new Service Maintenance Agreement contract to be signed in November for $375. – Kate will drop off a bill from Gem Graphics for note cards purchased. These cards will be used for thank you notes and other correspondence from the Library. Kate motioned, Gail seconded, all approved (8-0) that $100 be paid to Joe Beer for use of his image of the Library for the cards. 

Old Business: Carol is still in close contact with Barry. She spoke with him, and the work outside is finished. Amy said the Library exterior looks great. Kate said a bill was received from Barry for $10,000. Another for $4,000 will be for the table and computer desks. She said there will be $400 left in the Expansion Account. The sound proofing panels are being shipped. The tops for the computer desks are being worked on and should be finished next week. Answering Jane’s question about hanging the Ken Burn’s posters, Amy explained the wood and plastic hangers that Barry will assist with re. 

New Business: Filling the empty Board Seat at present was discussed, and Amy recommended nominating Tim Lester. He is very interested in filling Fred’s spot, and he was a runner-up in the March elections. Gail said he will have to run in the Spring. Amy motioned we nominate Tim, Jeanne seconded, all approved (9-0). Peg said the Commissioners will invite him to join, and that our Board needs to write it down for Sarah in her office in order for it to be put on their agenda. In discussing how to recognize Fred Ernst’s good work for so many years, Amy said to think about it, and also suggested awarding him a Joe Beer print of the Library. All agreed this would be a nice and appreciated gesture. Kathy is going to follow-up on this since she has been in contact with Joe about the print. 

Branch: The North Walpole Branch “Committee” met and Jane e-mailed a copy to Board members of the subjects presently discussed at length. They were: Objectives, Outreach, Intent to Open, Staffing Strategy, Technology, Cataloging Books, Hours, Furniture, Children’s Books and Programs, Quarantining Books. Carol said she was impressed with the Committee’s good work. Amy said she will write up a Branch Library update for the “Clarion” and the North Walpole blog indicating the intention to open the Library, but with no firm date yet due to the number of things that need to happen before it can open. She declared also that now the “Committee” for the Branch is dissolved. When discussing staffing, Jane said she will talk with Rich about the Library budget. She said also that she would talk with Julie about working and programming at the Branch. Jeff Harrington has generously donated his time to help the Library select new computers for the Branch and the main Library. The Trustees are very thankful to Jeff for volunteering his time and expertise. Jane talked to Jeff about two computers for the Branch. Re, the recent donation of $2,000 for the Branch to cover the purchase of them was indicated. In conclusion, Jane noted her budget figures in her e-mailed “Budget Report for Salaries’ to the Board. 

Jane e-mailed her Library Report, “September and October Updates to the Board. In it she mentioned Julie’s continued programs outside the library with weather permitting. Also Julie’s 

Code Club activity via the Library’s website. – She mentioned Kate’s and Michael’s pleasant installation for the Library’s Story Walk at Distant Hill Gardens and Nature Trail, featuring a new book each month. – Her report about the Branch’s Committee to discuss reopening the Library that includes steps proposed to address changes with the equipment and furnishings, the size of the collection, gaining input about the community, and a proposal for staffing for increased hours. – She noted the present disposition of handling inter-Library Loans. – Her intention to keep Amy informed about her current anticipated absence from the Library. 

Jane reiterated her statistics on her e-mailed report to the Board, noting an upgrade in Library visits and to websites, adding that the “Ancestry’ site was down because the link was not accessible, and that interested users of it were not in the Library. – She said Programming is down in spots, adding compliments for Julie’s work in upgrading sites. Jeanne exclaimed how pleased she is for Jane’s presence and good work. 

Grounds: Jennifer Burr cleaned out the left-hand side of the Library steps. She put in a Weeping Hemlock. Hostas, and various other plants. Jennifer will also be planting bulbs. In conclusion, 

Jeanne said “Jennifer gave us a good deal, and it is an improvement all the way around.” – Jeanne added that holes are still appearing where trees were removed, and this will be addressed so as not to be a hazard. 

– In reply to Jean’s question about the Plaques, Jeanne said that she and Gail met re the needed spelling corrections on them, and that she will return them for replacements. 

Technology: Jeff Harrington is to investigate replacement computers for the Walpole Library that are needed by the end of this year. 

With no further business, Gail moved, Carol seconded, all approved (8-0) to adjourn. 

Respectfully submitted, Shirley Capron, Secy


September 15, 2020

Board of Trustees Meeting

Walpole Town Library

Conducted on “Zoom”                                          

September 15, 2020 Present were: Gail Lahaise, Fred Ernst, Amy Howard, Kate Nerrie, Jean Kobeski, Carole Cramer, Susan Johnson, Peggy Pschirrer, Jeanne Ramey, Shirley Capron.   Library Staff:  Jane Malmberg, Chris Birchstead, Julie Rios. 
Formal votes were taken on two items approved over e-mail since the August Board meeting:  Hiring of Jane Malmberg and the approval of the updated Personnel Policies in reference to vacation time.  
Amy moved to hire of Jane Malmberg as Library Director.  Gail seconded the motion and all voted in favor (9-0).
A proposed change in the Personnel Policies to increase the vacation time from 1 to 2 weeks in the first year of employment, from 2 to 3 weeks after two years of service, and 3 weeks after five years of service. Amy referred the Board to her e-mail with the updated “Personnel Policy,” and it was determined that it was specific to any full-time employee.  
Amy moved to accept the changes to the Policy.  Kate seconded the motion, and all voted in favor of the change (9-0).
Concluding Amy said copies of the updated policy will be sent to all.
Amy opened the meeting welcoming the new Library Director, Jane Malmberg.
Approval of Minutes:  Jean moved, Susan seconded, all approved (9-0) with one correction in the July Minutes. – Jeanne asked if paper copies of reports disseminated at and before Board meetings are being kept.  Shirley said she is keeping the Minutes as always and now, the Treasurer’s Reports along with them.  – Peggy said the Treasurer’s Report and Bills Report should be signed and kept.  Kate said she signs, and added that the Auditors need the Bills Reports.- Gail recommended, and Shirley agreed, that the Board Minutes should be posted in the “Walpolean.”  Shirley added she always sends the Minutes to the Library to be posted. The Minutes are now available on the Library’s website.
Treasurer’s Report:  Kate e-mailed Board members three reports prior:  “Monthly Expense Report,” “Library Bills” and “Library Administration and Operation” along with her comments re.  She said expenses were down and that they will certainly remain that way because there were no Adult Programs planned, nor a Volunteers Dinner, (re, it was said that there should be some sort of recognition for the Volunteers, if no dinner is possible), and because of the recent memorial gift of money received.    Kate sent a Thank You card to the memorial gift donors, Mike Plaisted and Maggie Knowles Webbert.- Kate then asked about a Thank You card the Library used in the past that had a picture of the Library on it.  Amy said she thought she had one and that it could be reproduced.- Jeanne moved to accept the Treasurer’s Report, Carol seconded, all approved (9-0).
Bills:  Kate said they were sent out and that nothing was unusual.  Re, a question was had about the subscription for the “Book Service” the Library uses.  Julie responded saying it was very good for the Library.  Gail moved, Jeanne seconded, all approved (9-0) the bills.- Kate said she will meet with Jane re the handling of bills.
Old Business:  Amy said the Library is looking better in front and that it is not done yet.  Carol and Jeanne expressed thanks for the painting on the porch.  Carol said that lettering has to be done, and in the color white was agreed on.  Both Amy and Carol commented on needed improvement of the lettering.  – Carol said the window will be worked on. – Materials were ordered for the Computer Desk that Barry will do.  Carol explained the area saying that a shelf will be built, and a table will be placed in the area.- Peggy asked about the Bill going to the Town.  The Town has paid for some of the repairs to the building, and will not be billed for any more of the work.
Julie and Chris were asked about activity in the Library since School started.   They said that kids come into the Library only to get books and do not hang out, apparently because they are keeping in their own groups and also that they are with their parents.  There is no problem at this time.  
Jeanne spoke about the plaques that arrived and said it is very disappointing.  She and Chris said there were misspellings, and that not all staff were listed.  Jeanne said she will fix it. Amy suggested the Board look at the replacement.   Gail thoughtfully requested a plaque for Rose Werden, recently retired Librarian of forty years at the Branch.  Jeanne asked for help re the wording of it and Gail said she would help.  There will be an update re plaques at the next meeting.
New Director:  Jane will be starting her job on 9/21.  Amy met with Jane who is doing research about the Library on her own.   Jane met also with Chris and Julie about what her working hours would be like.  Amy encourages Board Members to meet her, letting her know she is welcomed.   Peg invited Jane to meet the Town Directors at their meeting next week.  Jane said she will definitely stop by.
Branch:  Amy asked if any Board Member wishes to chair the Committee to address the North Walpole Library and its needs.  Re the Library, Amy suggested getting input from patrons and others – particularly the Commissioners.  Discussion was had re the necessity of keeping the Library open and cataloging the collection.  Peg added that the Branch budget is still available.  Amy will set up a meeting with the Committee after Jane is settled.
Operations:  Julie’s report of Library Statistics for the year to date were sent by e-mail to Board Members.  Amy commented they were good comparisons and that they indicate breathing room to catch up.Jane asked for stats on “Hoopla” and other programs.  Julie said “Hoopla” did not work out and that it was cancelled, but that we still had some money to spend and once the money is gone the program will be shut down.Jeanne complimented Chris’ and Julie’s good work.
Building & Grounds:  Jeanne talked with Jennifer Burr and mentioned again the removal of plants bordering the stairs: They are to be removed.  Another plant will be moved to the back.  A Weeping Hemlock and another plant will be added.  Allen Brothers is donating a tree and Jeanne said maybe another one. 
Technology:  Amy said the purchasing of new computers will be revisited, once Jane is on board.
Friends:  Chris said the Plant Sale ends September 25.  Carol Malnati is to be contacted about donating materials for the Book Sale.- Amy showed the Friends’ solicitation post card recently distributed, and suggested that Board Members donating would be meaningful to them.
Upon Julie and Chris’ departure, the Board went into Executive Session.  After much discussion, Gail motioned, Amy seconded, all approved (9-0) the meeting adjourn at 5:40 p.m.
Respectfully submitted,
Shirley Capron, Secy. 

Board of Trustees Meeting

Walpole Town Library

Conducted on “Zoom”                                                August 11, 2020

Present were: Gail Lahaise, Fred Ernst, Amy Howard, Kate Nerrie, Jean Kobeski, Carole Cramer, Susan Johnson, Christine Burchstead, Julie Rios, Peggy Pschirrer, Shirley Capron. Absent: Jeanne Ramey

The Meeting commenced at 4:30 p.m.

Approval of Minutes:  Jean moved, Kate seconded, all approved (8-0) the July Minutes.

Treasurer’s Report:  Kate sent her Report for July to Board Members on-line.  She said there was not much to report because we are starting to spend again.  A check was received from the Library Trust Fund and the amount is low.  Kate followed up with the Fund and determined that “We are right on the $9,000 target for the year.”  She said also the check expected from the Friends of $3,680 was received.   Carol moved, Amy seconded, all approved (8-0) Kate’s report.

Approval of Bills:  Kate forwarded the bills on-line for July and said Justine did not do a normal report before she left, adding that the charges are not detailed. $700 spent on Amazon purchases was correct. Amy asked Chris and Julie to do the bills for next month.  They both agreed to keep track of them.  Kate said she needs more info with them, and added that with Chris and Julie helping with invoices now, going forward will be fine. She said bills go to the Town for licenses and that she would take them up with Rich.  Fred moved, Susan seconded, all approved (8-0) Kate’s report.

Old Business:  Amy e-mailed the Board, Chris, and Julie, some sketches and an estimate for the computer area that Carole got from Barry.  She explained the tables and placement of them.  Amy said she will measure the tables and see to other details.  Fred asked about the electrical outlets.  She invited other Board members to look at things with her, if they wished.  Approval of these items and tasks was deferred until after Amy visits these subjects and areas concerning in the Library. 

Barry will be starting the deferred maintenance on the windows and the front of the building the week of Aug. 24.

Carole addressed the question about the lighting in the Ken Burns

Room.  The cost for it is high.  There is money in the Expansion Budget for it.  

– Kate said the Town has a line item for Maintenance.  Amy asked if some of Barry’s work on the deferred maintenance in the front of the building can be billed to the Town.  $2,229 is left in that budget.  Amy suggested use of $1,500 so there will be money left over if needed.  In the new Budget Year, Kate said she thinks the Town should cover.  Per Kate’s request, Carole said she would ask Barry to separate bills for the Library and those for the Town.

– School Student Concerns:  Peg said the Town Hall volunteered to give a floor of the Town Hall to the School for students if needed, and as long as the School provides a monitor. 

– Discussion was had about the number of children in the Library at one time, and about Librarians helping children.  Re, Amy asked Julie to address the Board with updates if needed.   Julie is updating the Library web page by adding a Resource Page for the School.  Julie said also that Home Schooling Books were ordered.

The only place in the Library to hold quarantined books is in the Community Room.  Amy commented she was glad for Julie’s and Chris’ flexibility re.

– 2021 Budget:  Amy wants to make sure in putting the budget together, to be thoughtful about what is put into it, such as  Programs in the Library and how to use the Community Room in 2021.  The Town Budget is on a schedule and done in August and September.  Peg said the Commissioners will call for a draft of the Library budget in September.   Amy is to send out to Board Members a copy of the Town Library budget and it is to be addressed at the next Library Board Meeting.  Kate said the Town Budget is about the same. Amy said she will get input from her, Chris and Julie.  Fred added that Chris and Julie should be included in the Budget.

– New Director Search:  Four applications were received.  The Selection Committee is collating a lot of community responses, questions, and finalizing the job description.  Applications are closing the end of the month.  The interview process begins with a phone screen and then a panel interview by the Search Committee, and then an interview/meeting with the Board. Amy said to let her know if any Board member wishes to be in the Interview process.

Branch:   Rose Werden, Librarian, is retiring. Amy e-mailed her resignation letter to Board Members.  Rose wishes no fanfare re. However talk was had and suggestions made about celebrating her forty years of service.  Amy suggested the next step is to form a Committee to determine what to do.  Peg, Gail, Fred, Jeannie and Shirley wish to be on it.  Amy said, and it was agreed, someone from the Walpole Library should be on the Committee also. 

Re the present disposition of the Branch, Shirley stated Rose’s comments about the two Subs there, declaring that Sally McGaffigan who has been Subbing for a long time is very capable and willing to man the Library along with Jo-Ann Gay, also a Sub, after it is cleaned.  The Maintenance man who is to clean the Branch has not appeared to do so for months.

Operations:  Julie is updating the Library website and is requesting feedback.  She said there were 62 kids for the Summer Reading Program and that 40 adults participated.   She said the Outside Program had was successful.  Presently, she is putting together another program, called “A Fall Reading Challenge.” 

Chris said people are excited about getting into the Library, and that they are required to wear masks to enter.  Also that Curb Side service is still going on.  She said the Library Volunteers are eager to return.  Amy said it was up to her and Julie to decide when they could.

Amy asked about Circulation and Visitor Statistics.  Stats are entered on a spreadsheet.  Amy asked that they be shared with the Board, and said that she will assist with the spreadsheet re.

Building & Grounds:  Jeannie is still working on the Trees issue.

Friends:  Their plants from the Plant Sale on the Library porch are still available.

They are collecting books for the Fall Book Sale now.  Julie said there is a Library web program at present to scan barcodes of discards and donations. Susan asked where to deliver books.  Julie said behind the Hungry Diner on Rt. 12.

With no further business, Gail moved, Amy seconded, all approved (8-0) to adjourn at 5:33 p.m.

Respectfully submitted,

Shirley Capron, Secy.


Board of Trustees Meeting
Walpole Town Library
Conducted on “Zoom”                     August 11, 2020
 
Present were: Gail Lahaise, Fred Ernst, Amy Howard, Kate Nerrie,
Jean Kobeski, Carole Cramer, Susan Johnson, Peggy Pschirrer,
Shirley Capron. Absent: Jeanne Ramey
The Meeting commenced at 4:30 p.m.
Approval of Minutes: Jean moved, Kate seconded, all approved (8-
0) the July Minutes.
Treasurer’s Report: Kate sent her Report for July to Board
Members on-line. She said there was not much to report because
we are starting to spend again. A check was received from the
Library Trust Fund and the amount is low. Kate followed up with
the Fund and determined that “We are right on the $9,000 target
for the year.” She said also the check expected from the Friends of
$3,680 was received. Carol moved, Amy seconded, all approved
(8-0) Kate’s report.
Approval of Bills: Kate forwarded the bills on-line for July and said
Justine did not do a normal report before she left, adding that the
charges are not detailed. $700 spent on Amazon purchases was
correct. Amy asked Chris and Julie to do the bills for next month.
They both agreed to keep track of them. Kate said she needs more
info with them, and added that with Chris and Julie helping with
invoices now, going forward will be fine. She said bills go to the
Town for licenses and that she would take them up with Rich. Fred
moved, Susan seconded, all approved (8-0) Kate’s report.

Old Business: Amy e-mailed the Board, Chris, and Julie, some
sketches and an estimate for the computer area that Carole got
from Barry. She explained the tables and placement of them. Amy
said she will measure the tables and see to other details. Fred
asked about the electrical outlets. She invited other Board
members to look at things with her, if they wished. Approval of
these items and tasks was deferred until after Amy visits these
subjects and areas concerning in the Library.
Barry will be starting the deferred maintenance on the windows
and the front of the building the week of Aug. 24.
Carole addressed the question about the lighting in the Ken Burns
Room. The cost for it is high. There is money in the Expansion
Budget for it.

  • Kate said the Town has a line item for Maintenance. Amy asked if
    some of Barry’s work on the deferred maintenance in the front of
    the building can be billed to the Town. $2,229 is left in that budget.
    Amy suggested use of $1,500 so there will be money left over if
    needed. In the new Budget Year, Kate said she thinks the Town
    should cover. Per Kate’s request, Carole said she would ask Barry
    to separate bills for the Library and those for the Town.
  • School Student Concerns: Peg said the Town Hall volunteered to
    give a floor of the Town Hall to the School for students if needed,
    and as long as the School provides a monitor.
  • Discussion was had about the number of children in the Library at
    one time, and about Librarians helping children. Re, Amy asked
    Julie to address the Board with updates if needed. Julie is updating
    the Library web page by adding a Resource Page for the School.
    Julie said also that Home Schooling Books were ordered.

The only place in the Library to hold quarantined books is in the
Community Room. Amy commented she was glad for Julie’s and
Chris’ flexibility re.

  • 2021 Budget: Amy wants to make sure in putting the budget
    together, to be thoughtful about what is put into it, such as
    Programs in the Library and how to use the Community Room in
  1. The Town Budget is on a schedule and done in August and
    September. Peg said the Commissioners will call for a draft of the
    Library budget in September. Amy is to send out to Board
    Members a copy of the Town Library budget and it is to be
    addressed at the next Library Board Meeting. Kate said the Town
    Budget is about the same. Amy said she will get input from her,
    Chris and Julie. Fred added that Chris and Julie should be included
    in the Budget.
  • New Director Search: Four applications were received. The
    Selection Committee is collating a lot of community responses,
    questions, and finalizing the job description. Applications are
    closing the end of the month. The interview process begins with a
    phone screen and then a panel interview by the Search Committee.
    and then an interview/meeting with the Board. Amy said to let her
    know if any Board member wishes to be in the Interview process.
    Branch: Rose Werden, Librarian, is retiring. Amy e-mailed her
    resignation letter to Board Members. Rose wishes no fanfare re.
    However talk was had and suggestions made about celebrating her
    forty years of service. Amy suggested the next step is to form a
    Committee to determine what to do. Peg, Gail, Fred, Jeannie and
    Shirley wish to be on it. Amy said, and it was agreed, someone
    from the Walpole Library should be on the Committee also.
    Re the present disposition of the Branch, Shirley stated Rose’s
    comments about the two Subs there, declaring that Sally

McGaffigan who has been Subbing for a long time is very capable
and willing to man the Library along with Jo-Ann Gay, also a Sub,
after it is cleaned. The Maintenance man who is to clean the
Branch has not appeared to do so for months.
Operations: Julie is updating the Library website and is requesting
feedback. She said there were 62 kids for the Summer Reading
Program and that 40 adults participated. She said the Outside
Program had was successful. Presently, she is putting together
another program, called “A Fall Reading Challenge.”
Chris said people are excited about getting into the Library, and
that they are required to wear masks to enter. Also that Curb Side
service is still going on. She said the Library Volunteers are eager to
return. Amy said it was up to her and Julie to decide when they
could.
Amy asked about Circulation and Visitor Statistics. Stats are
entered on a spreadsheet. Amy asked that they be shared with the
Board, and said that she will assist with the spreadsheet re.
Building & Grounds: Jeannie is still working on the Trees issue.
Friends: Their plants from the Plant Sale on the Library porch are
still available.
They are collecting books for the Fall Book Sale now. Julie said
there is a Library web program at present to scan barcodes of
discards and donations. Susan asked where to deliver books. Julie
said behind the Hungry Diner on Rt. 12.
With no further business, Gail moved, Amy seconded, all approved
(8-0) to adjourn at 5:33 p.m.

Respectfully submitted,
Shirley Capron, Secy.

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